Meet Legal Requirements

Meet Legal Requirements

The transport industry is subject to a multitude of legal requirements. Drivers and company owners are equally responsible for meeting these requirements. Failure to comply can result in considerable fines.

With our precision instruments and services, VDO provide you with optimal support for meeting your legal obligations reliably and easily.

Meet Legal Requirements

Make Recordings Using the Digital Tachograph – the Basis of Modern Fleet Management

Digital tachographs are compulsory in EU member states as well as countries covered by the AETR rules. In Germany, every vehicle used for commercial purposes that weighs more than 3.5 metric tons or has more than nine seats must be equipped with a digital tachograph. Our digital tachographs in the proven DTCO® series accurately display driver and vehicle data. They are at the heart of modern fleet management.

The seamless and proper documentation of recorded driver and vehicle data ensures that work, social and traffic regulations are complied with and helps you in the event of potential liability issues.

  • Data on driver cards must be read and archived at least every 28 days*.
  • Vehicle data must be read and archived at least every three months*.
  • The archived data must also be stored on a separate data carrier and kept for one year*.

* In accordance with Reg (EU) No. 561/2006, Reg (EEC) No. 3821/85 and Reg (EU) No. 1360/2002 and the German Regulations for Driving Personnel (FPersV) – Company Cards.

Store and Archive – Tailor-Made Solutions for Your Infrastructure

Regardless of how large your fleet is, we provide the right solution for storing and archiving your vehicle and driver data. There are a range of tools available for manual or automatic data processing.

Automatic storage involves the transfer of driver and vehicle data via Wi-Fi or a SIM card without the need for further action. Manual storage requires you to enter the driver card or download key to be read into the device. The graphic below gives an overview of the many different options.



DTCO® 4.0

The new DTCO® 4.0 was developed for the latest market requirements of the European Union. Thanks to new architecture and an optimized design, the DTCO® 4.0 is even more powerful but consumes less energy.



DLK Pro S family

The key to simple mobile data downloads: easy to operate, they provide maximum data security for drivers, fleets and authorities.

DLD® Wide Range II

Data from the digital tachograph and the driver card is transferred flexibly, securely and conveniently via GPRS (mobile network) – at any time and from anywhere in Europe.

VDO SmartTerminal

The VDO SmartTerminal makes it possible to read and store driver and vehicle data in VDO TIS-Web® (the online analysis and archiving solution from VDO) e.g by entering the driver card. The VDO SmartTerminal can be set up anywhere.


What’s more, our modular TIS-Web® fleet management system enables you to use this data to identify new opportunities, such as better turnaround times and higher utilization.

To ensure that your tachograph always records perfectly and comply with the legally required test intervals. What’s more, the digital tachographs in the DTCO® 1381 series automatically remind you of upcoming test dates.​

Periodic Testing


  • The proper functioning of your tachograph must be tested at least once within two years of the last test by an authorized auto repair shop.

Mandatory Inspection


  • Your tachograph must be tested if the number of electrical impulses per kilometer of travel has changed, the circumferences of the tires have changed due to tire replacement,
  • or a repair has been carried out on your DTCO® ,
  • or the registration number of the vehicle has changed,
  • or the UTC time deviates by more than 20 minutes.

We work with around 9,400 experienced and specially trained partner auto repair shops. You can access the Partner Finder directly here.

The Digital Checklist – the TIS-Web® Fleet App

The TIS-Web® Fleet app guides the driver through the pre-departure checks step by step using a set of lists. The inspection report, including photos, is then transferred to head office via the app. Drivers can use the TIS-Web® Fleet app if TIS-Web® is already used at their company.

TIS-Web® is a modular fleet management system that provides a range of services for efficient fleet management – not only for drivers.

TIS-Web® Including Communicator Module

With the TIS-Web® Communicator module, you can send drivers text messages from the head office. Messages appear in their TIS-Web® Fleet app and are managed there. This allows you to know whether the driver has been able to read your message yet.

TIS-Web<sup>®</sup> Including Communicator Module

Reliable and Convenient – VDO SmartTerminal

The VDO SmartTerminal enables you to perform convenient checks on driver licenses. For this purpose, the driver’s license is equipped with a seal with an RFID chip. All the driver then needs to do is insert his or her driver’s license into the reader. The driver’s personal data, the final characters of the driver’s license number, the ID number of the seal of approval and the next inspection date for the driver’s license are then read and stored automatically.

The data can then be transferred to your TIS-Web® Data Management module for further processing via a network cable or USB stick/cable.

Optimally Manage Time Quotas – TIS-Web® Data Management

The practical software considers the respective time quotas and supports optimal scheduling. In addition, a variety of reports and evaluation options allow drivers to improve their time management.

First-Hand Expertise – VDO Training

We provide appropriate training courses for drivers, fleet managers, authorities, auto repair shops, systems developers and vehicle manufacturers across the country. There you and your employees can find out about the latest technology and legal regulations.

Overview Training Courses

Professional tachograph training courses


According to EU regulations fleet managers and drivers have legal responsibilities and liabilities for their own compliance.

Training courses

We provide specialist training courses for Tachograph Technicians, Fleet Managers and Forensic Analysts to ensure everyone is compliant and following the correct rules and regulations for the UK and abroad.

In the UK VDO Training Academy there are a variety of different courses that can be held either in the Birmingham Training Academy or at customer premises (subject to numbers).

For more information about course dates and availability please contact: or call 0121 725 1230

For the full range of training hardware please visit

Who Should Attend?

  • Fleet Managers


 Key Benefits

  • Designed to give an overview of digital tachograph legislation and product information
  • Upon completion of the course the delegate will be able to train drivers within their own organisations

Course Content

  • Digital Tachograph Background
  • EU & UK Legislation
  • Digital Tachograph 1381 Digital Tachograph System Overview
  • Tachograph Cards And Modes of Operation
  • Vehicle Unit Operational and Functional Characteristics
  • Evaluating Printouts
  • Calibration Procedures
  • Operational Procedures and Policies
  • Data Evaluation


To Book

For course bookings please call 0121 326 1248 or email

Who Should Attend?

  • Fleet Managers
  • Driver Trainers
  • Training Organisations

Key Benefits

  • The course can be ran over a number of days to suit organisational requirements.  
  • The course gives a comprehensive grounding in digital tachographs, with the syllabus covering all aspects of operation, legislation and data management, storage and archiving. 
  • The course is run over five days and can include a City & Guilds examination, if required.

Course Content


  • Digital Tachograph
  • Background
  • EU Legislation
  • UK Legislation
  • Retrofit Requirements
  • Interfaces
  • Tachograph Cards & Modes of Operation
  • Pictograms
  • Adjusting Local and UTC
  • Time
  • Out of Scope Conditions
  • Ferry Crossings
  • Messages

A course designed for commercial and enforcement sectors.

This course is available to delegates for the commercial and enforcement sectors.

The course gives delegates the necessary technical knowledge and evaluation skills to examine digital tachograph data, primarily for road traffic collision investigation.

Details about this training course and prices are available via email:

This one day course is intended to provide the delegate with the necessary technical knowledge and evaluation skills to examine digital tachograph data, primarily for road traffic collision investigation. The skills learnt can be applied to other types of investigation eg. route tracing.

This first part of the course provides:

One full day training covering the following:

Available digital tachograph data (Mass Memory and Special files, different tachograph versions). 
Relevant sections of 1360/2002 (+ amendments)
Understanding the recorded tachograph data
Data interpretation
Tolerances and limitations.

Comprehensive forensic analysis service for companies

VDO offer a Forensic Analysis service where accident data can be forensically analysed by a VDO experienced Forensic Analysis Manager. Details about this service and prices are available from Keith Lloyd on 0121 326 1205.